Write a meeting action summary with owners in German

The idea

Write one sentence per task with the pattern person + present-tense verb + deadline + object. The present tense with a time word (bis Donnerstag, am Freitag, danach) is normal for future plans; werden is not needed. Order the tasks chronologically and use sequence words such as danach and anschließend. End with an invitation to correct you (“Bitte meldet euch, wenn …”), since a summary only works if everyone agrees with it. In a formal team, replace ihr with Sie and euch with sich.

Other ways to say it

“Kurz zusammengefasst: Wir haben folgende Aufgaben verteilt.” – Neutral opener before a bullet list of tasks.

“Zur Erinnerung die To-dos aus dem heutigen Termin:” – Casual office style; To-do is common in German workplaces.

Read the text

Examples

• Hier sind die vereinbarten nächsten Schritte aus unserer Besprechung.Here are the agreed next steps from our meeting.
• Mara prüft bis Donnerstag die fehlenden Angaben.Mara will check the missing details by Thursday.
• Jonas ergänzt danach die gemeinsame Übersicht.Jonas will then update the shared overview.
• Ich sende die abgestimmte Fassung am Freitag an das Team.I will send the agreed version to the team on Friday.
• Bitte meldet euch, wenn eine Zuständigkeit anders besprochen wurde.Please get in touch if a responsibility was agreed differently.
• Offene Änderungen halte ich anschließend in derselben Übersicht fest.I will then record outstanding changes in the same overview.

Watch out

“Offene Änderungen halte ich in der selben Übersicht fest.” → “Offene Änderungen halte ich in derselben Übersicht fest.”: Derselbe, dieselbe, dasselbe is written as one word, and the article part declines: derselben in the dative feminine. Writing it apart copies English “the same”.

Try it yourself

1. Translate into German: Here are the agreed next steps from our meeting.

   Show answer or example answer

   Hier sind die vereinbarten nächsten Schritte aus unserer Besprechung.

   “Hier sind” announces a list; the plural verb agrees with “die nächsten Schritte”. “Vereinbart” as an adjective makes clear these steps were agreed, not invented by the writer.

2. Put the words in order: danach / die / ergänzt / gemeinsame / Jonas / Übersicht

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   Jonas ergänzt danach die gemeinsame Übersicht.

   “Ergänzt” is present tense for a future action, made clear by “danach”, which follows the verb here. “Die gemeinsame Übersicht” names the shared document all team members use.

3. Write this sentence in German: I will then record outstanding changes in the same overview.

   Show answer or example answer

   Offene Änderungen halte ich anschließend in derselben Übersicht fest.

   “Festhalten” is separable: “halte … fest”. The object “Offene Änderungen” is fronted for emphasis, so “halte” follows in second place and “ich” comes after it.

Use it today

After a planning meeting, write a four-line summary to your team: three tasks with a person and a day each, plus one sentence inviting corrections.