A formal petition: a clear request and closing

The idea

Keep the subject label and the request sentence separate: Konu: Katılım belgesi talebi names the topic, whereas Katılım belgemin düzenlenmesini talep ediyorum states the action requested. In this model, place the office heading first, then the subject, brief background, request and Gereğini arz ederim (I respectfully request the necessary action). Include the date, full name, signature space and address; list the attached document under Ek. The closing refers back to an already explicit request.

Read the text

Examples

• Kurumunuzdaki resim kursunu geçen ay tamamladım.I completed the painting course at your institution last month.
• Katılım belgesine iş başvurum için ihtiyacım var.I need an attendance certificate for my job application.
• Kayıt belgemin bir kopyasını dilekçeme ekliyorum.I am attaching a copy of my registration document to my petition.
• Konu: Katılım belgesi talebi.Subject: Request for an attendance certificate.
• Katılım belgemin düzenlenmesini talep ediyorum.I request that my attendance certificate be issued.
• Gereğini arz ederim.I respectfully request the necessary action.
• Ek: Kurs kayıt belgesinin kopyası.Attachment: Copy of the course registration document.
• Örnek Eğitim Merkezi MüdürlüğüneTo the Directorate of the Example Education Centre

Watch out

A polite closing cannot supply a missing request. If the body only says that you completed a course, Gereğini arz ederim does not tell the office which document you want. Likewise, Konu takes a short label, not the whole story. Write arz ederim as two words.

Try it yourself

1. Complete the subject label: request for an attendance certificate. Use talep in the noun compound.

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   talebi

   talebi: in katılım belgesi talebi, the final noun links the request to the certificate. The vowel ending changes the final p of talep to b; the subject line is still a noun phrase.

2. Complete the request with the correct form of düzenlenme: I request that my attendance certificate be issued.

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   düzenlenmesini

   düzenlenmesini: the certificate is to be issued, so the action is passive. In belgemin düzenlenmesini, the action noun is linked to the certificate and marked as the object of talep ediyorum.

3. Complete the conventional closing using arz etmek in the first-person singular aorist.

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   arz ederim

   arz ederim: the writer presents the request to the office in the first person. This supplies the conventional closing after Gereğini; arz and ederim remain separate words.

4. Supply the heading for the enclosed document: copy of the course registration document.

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   Ek

   Ek: this label introduces the enclosed copy. The document belongs in the attachment list because it accompanies the petition; it is not the certificate being requested.

Use it today

Write a fictional petition of 80–100 words requesting an attendance certificate. Use an invented office and personal details, include one attachment, and mark a signature space. Underline the requested action and check that the subject names the same document.